Key terms and concepts to help you understand our methodology and approach to public sector transformation.
A self-reinforcing cycle where strategy development processes generate friction, which slows progress, which creates more friction, until the process itself becomes the problem. The Overheating Spiral has three critical friction points: Frankenstein Documents (strategies disconnected from implementers), £80,000 in Wasted Time (6-12 month processes consuming executive time), and 70% Disconnection (stakeholders feeling unheard).
Three integrated products working together to break the Overheating Spiral: Insight Genie (diagnose friction points), Dynamic Genie (co-create strategy in 1 day), and Meeting Genie (sustain momentum). When used together, they create a complete transformation journey from diagnosis to sustained change, with a 20% discount on package pricing.
AI-powered strategy co-creation that compresses 6-12 month strategy development into 1 collaborative day. Uses multi-stakeholder workshops with real-time AI synthesis to create strategies that people actually own and implement. Investment: £5,000-£25,000+ per year.
Workforce intelligence that reveals Overheating Spiral friction points through rapid stakeholder insight collection (3 focused questions over 1-2 weeks) and analysis of workforce patterns, communication flows, and decision-making bottlenecks. Delivers actionable insights within 2-3 weeks. Investment: £2,500-£15,000+ per year.
Professional meeting intelligence service for critical decision-making meetings. Fit to Care specialists provide expert data capture, AI-powered analysis, and rapid reporting. Two options: Option A (£250/meeting) provides analysis and reporting within the hour; Option B (£500-£1,500/meeting) includes pre-built knowledge bases for live AI-powered intelligence during meetings.
A measure of improving the human experience alongside productivity. ROH focuses on reducing workplace stress and burnout, improving work-life balance and job satisfaction, enhancing team collaboration and morale, creating a greater sense of purpose and meaningful work, and building healthier organisational culture. ROH complements traditional ROI (Return on Investment) by recognising that transformation should improve both financial outcomes and human wellbeing.
A collaborative approach where strategies are developed together with all stakeholders in real-time, rather than written by consultants and reviewed in batch-and-queue processes. Co-creation eliminates the waste of endless review cycles and ensures stakeholders own the strategy because they helped create it. Central to the Dynamic Genie methodology.
Strategies written by committee, edited by committee, and disconnected from the people who need to implement them. One of the three critical friction points in the Overheating Spiral. These documents often contain contradictory priorities, unclear ownership, and language that nobody actually uses, leading to implementation failure.
The typical cost of executive time consumed by traditional 6-12 month strategy development processes. This friction point in the Overheating Spiral represents thousands of hours spent in meetings, reviews, and revisions that could be compressed into 1 collaborative day with Dynamic Genie.
The proportion of stakeholders who feel unheard during traditional strategy development processes, leading to disengagement and resistance when implementation begins. One of the three critical friction points in the Overheating Spiral. Co-creation eliminates this disconnection by involving stakeholders meaningfully.
An approach that views organisations as interconnected systems rather than isolated parts. Systems thinking reveals how friction in one area (e.g., strategy development) creates ripple effects throughout the organisation. Used throughout Fit to Care's methodology to identify root causes rather than treating symptoms.
The analysis of anonymised workforce activity patterns, communication flows, decision-making timelines, and stakeholder insights to reveal organisational friction points. Workforce intelligence goes beyond surface symptoms to uncover root causes of inefficiency and disconnection. Core to the Insight Genie methodology.
A secure, AI-powered repository of your organisation's documents, strategy papers, reports, and data. Knowledge bases are created by analysing your files, optimising them for embedding, and loading them to a vector database for fast, efficient, semantic search. Your content remains secure, encrypted, and isolated in Google Cloud Platform UK/EU data centres. Used across all three products: Insight Genie (for analysing workforce patterns), Dynamic Genie (for strategy synthesis), and Meeting Genie (for live intelligence during meetings).
A specialised database that stores mathematical representations (embeddings) of your content, enabling fast semantic search across thousands of documents. Fit to Care uses Google Cloud Vertex AI Vector Search with encryption at rest and strict access controls. Vector databases power the knowledge base functionality in Meeting Genie.
Analysis performed by AI systems managed by Fit to Care specialists (not self-service). AI-powered analysis is used to synthesise stakeholder insights, identify patterns across large datasets, generate real-time strategy synthesis during workshops, and provide instant answers from knowledge bases during meetings. All AI is managed on Google Cloud Platform with built-in safety controls.
Explore our products, read case studies, or book a discovery call to discuss how we can help break your Overheating Spiral.
