Meeting Genie
Board governance, briefed against the real papers, with decisions captured and owned.
A prompt gives a summary. Meeting Genie gives your board governance, briefed against the real papers, with decisions captured and owned.
It briefs each member against your actual agenda and papers, checks the meeting against your governance rules, and turns the outcome into an accountable decision register.
Return on Heartbeats®
Stop unread packs and lost decisions wasting heartbeats
Serve
Every director walks in genuinely prepared.
Energise
No more mining a 214-page pack.
Matter
Decisions captured with owners, not lost in a transcript.
Unread packs and lost decisions waste heartbeats; governance reclaims them.
See the difference
A sample output (illustrative)
A worked example on Nottchester University Hospitals board, fictional, so you see governance output without exposing real papers.
Why it isn't just a ChatGPT prompt
A standard ChatGPT prompt
- A generic précis, same for everyone
- No view of who is in the room
- No quorum, voting or COI awareness
- Can invent plausible figures and deadlines
- Transcript summary, not a decision register
Meeting Genie
- Per-member briefs from real papers
- Shaped by board profiles
- Checks your governance rules
- Exact figures only, nothing fabricated
- Accountable decision register, not a transcript
The honest boundary
Analyses and organises governance information and records decisions with owners and deadlines; it does not make or own decisions, quorum, judgement and accountability stay with the chair and board.
Evidence & further reading
What Is Meeting Genie?
Meeting Genie™ is a professional meeting transformation service developed by Front Foot MI Ltd that converts unproductive governance and board meetings into collaboration engines across the public sector, including NHS Trusts, Integrated Care Boards, local authorities, multi-academy trusts, emergency services and central government bodies.
The service provides expert data capture, AI-powered analysis from approved knowledge bases, and rapid reporting delivered by Fit to Care specialists. Designed for public sector leadership teams to reclaim 40% of senior leadership time while accelerating decision-making and maintaining regulatory accountability.
Key Facts:
- Type: Meeting intelligence service for public sector organisations
- Target: Public sector organisations of every kind: NHS Trusts and Integrated Care Boards, local authorities, multi-academy trusts and schools, emergency services, central government and arm's-length bodies.
- Options: Option A, rapid analysis and reporting after the meeting; Option B, live intelligence from approved knowledge bases
- Output: Meeting summaries, action items, decision logs, AI-powered insights
- Impact: Strong pattern of fewer follow-ups and clearer decisions where deployed well
Meeting Genie is a professional service that transforms your most important meetings by providing expert data capture, AI-powered analysis, and rapid reporting. Delivered by Fit to Care specialists, this service ensures your significant meetings lead to faster, better-informed decisions, eliminating the need for endless follow-up meetings.
The Problem This Solves
Even when you stop Heartbeating® in strategy development, you can still restart Heartbeating® during implementation. Traditional meetings create friction:
Without Meeting Genie
- Questions deferred to next meeting
- Meeting after meeting scheduled
- Decisions don't get made
- Implementation stalls
- Re-overheating occurs
With Meeting Genie
- Expert data capture during meetings
- AI-powered analysis from approved knowledge bases
- Rapid reporting (within the hour or live)
- Decisions made with complete information
- No need for follow-up meetings
- Implementation moves forward faster
How It Works
Meeting Genie is a professional service delivered by Fit to Care specialists for your most critical meetings:
Rapid Analysis & Reporting
Perfect for significant meetings where you need fast, informed decisions.
- Expert data capture during your meeting
- AI-powered analysis of discussions and decisions
- Comprehensive report delivered within the hour
- Clear action items and decision summaries
- No follow-up meetings needed
Scoped on discovery call
Pilot engagements normally fit within your single-quote procurement threshold
Live Intelligence with Knowledge Bases
For complex meetings requiring instant access to organisational knowledge.
- Pre-built knowledge bases from your documents and data
- Live AI-powered analysis during the meeting
- Instant answers from approved sources
- Real-time decision support
- Immediate action clarity
Scoped on discovery call
Depends on knowledge-base breadth and meeting cadence
What You Get
Professional Service Delivery
- Fit to Care specialists attend your meeting
- Expert data capture and analysis
- AI-powered insights from approved sources
- Not random web information
Faster, Better Decisions
- Comprehensive reports within the hour (Option A)
- Live intelligence during meetings (Option B)
- Clear action items and decision summaries
- No follow-up meetings needed
For Significant Meetings
- Strategic planning sessions
- Board meetings
- Major implementation decisions
- Critical stakeholder meetings
Expected Results
Decision Speed
Meeting Efficiency
Information Quality
Re-Overheating Prevention
How to Get Started
What We Need From You
- Identify your significant meetings (board meetings, strategic planning, major decisions)
- Meeting agenda and objectives
- For Option B: Key documents and data for knowledge base
- Access for Fit to Care specialist to attend
What We Provide
- Fit to Care specialist attends your meeting
- Expert data capture and AI-powered analysis
- Comprehensive report (Option A: within the hour)
- Live intelligence (Option B: during the meeting)
- Clear action items and decision summaries
Process:
- Pre-Meeting: Brief consultation to understand objectives (Option B: knowledge base setup)
- During Meeting: Fit to Care specialist attends and captures data
- Post-Meeting: Rapid AI-powered analysis and reporting (Option A: within the hour, Option B: immediate)
Case Study
Note: This case study is an illustrative example based on actual project, sector benchmarks, or composite of implementations. Every organisation is unique, and actual results will vary.
NHS Trust: Accelerating Board Decision-Making
A large NHS Trust was struggling with board meetings where critical decisions were repeatedly deferred due to incomplete information. Questions would arise that couldn't be answered immediately, leading to delayed decisions and multiple follow-up meetings. This created friction and stalled strategic implementation.
The Challenge
- Critical decisions deferred due to incomplete information
- Multiple follow-up meetings scheduled
- Board members frustrated by lack of clarity
- Strategic implementation stalled for months
The Solution
We deployed Meeting Genie (Option B) with pre-built knowledge bases containing strategic documents, financial data, and operational reports. A Fit to Care specialist attended board meetings, providing live AI-powered analysis and instant answers from approved sources during discussions.
The Results
FAQ
How are such radical improvements in time and efficiency possible?
All three of our solutions are driven by cutting-edge AI systems developed over the past 2 years. Our belief is that AI should take the hard work out of our working lives so that humans can focus their cognitive energy on judgment and decisions. Learn more about our AI philosophy →
How is Meeting Genie different from other meeting tools?
Meeting Genie is a professional service, not a self-service tool. A Fit to Care specialist attends your most critical meetings to provide expert data capture and AI-powered analysis. It's designed for significant meetings like board meetings, strategic planning sessions, and major implementation decisions, not everyday meetings.
Is this a self-service tool or a professional service?
Meeting Genie is a professional service delivered by Fit to Care specialists. We attend your meetings, capture data, and provide AI-powered analysis and reporting. This ensures the highest quality insights and decision support for your most critical meetings.
What types of meetings is Meeting Genie suitable for?
Meeting Genie is designed for significant meetings where fast, well-informed decisions are critical: board meetings, strategic planning sessions, major implementation decisions, critical stakeholder meetings, and complex decision-making forums. It's not intended for everyday operational meetings.
What's the difference between Option A and Option B?
Option A provides expert data capture during your meeting with comprehensive AI-powered analysis and reporting delivered within the hour. Option B includes pre-built knowledge bases from your documents, enabling live AI-powered intelligence during the meeting with instant answers to questions as they arise.
Can Meeting Genie work remotely?
Yes. Our Fit to Care specialists can attend meetings remotely, in-person, or in hybrid formats. The service works equally well regardless of meeting format.
How quickly can we get started?
For Option A, we can typically start within days after a brief consultation to understand your meeting objectives. For Option B, we usually need 2-3 weeks to build the knowledge bases from your documents and data before the first meeting.
How does Meeting Genie prevent re-overheating?
By answering questions live and eliminating the need for meeting after meeting, Meeting Genie maintains flow through implementation. When questions get answered immediately, decisions get made, and implementation moves forward instead of stalling.
Is Meeting Genie suitable for all types of meetings?
Meeting Genie works best for decision-making meetings where questions arise. It's less suitable for purely informational meetings or training sessions.
How do we get started?
Book a 20-minute discovery call to discuss your specific needs and see if Meeting Genie is right for your organisation.
Where it sits in the system
Meeting Genie is part of Govern in the Fit to Care Intelligence Flywheel, accountable decisions from real papers. It pairs with assurance and design tools that record and scrutinise what was decided.
Want to explore Meeting Genie?
Tell us what you are trying to decide or implement, we will suggest a sensible first step.
Speak with Anthony