Meeting Genie: Professional Meeting Intelligence Service

Transform your most important meetings with expert data capture, AI-powered analysis, and rapid reporting. Delivered by Fit to Care specialists for critical decision-making meetings.

£250-£1,500

Per meeting pricing

Within 1 Hour

Rapid analysis & reporting

Professional

Fit to Care specialists

Discuss Implementation See How It Works

Stop Heartbeating in Meetings

That 2-hour meeting where nothing gets decided? That's 10,000 heartbeats per person, heartbeats you'll never get back.

We call it "heartbeating", wasting finite heartbeats on meetings that serve process, not purpose. Meeting Genie stops the heartbeating and gets you decisions.

That 1-hour follow-up meeting consuming 40,000 heartbeats (8 people × 5,000 each)? It fails the Serve-Energise-Matter test:

❌Serve? No, you're searching for information that should be instantly available
❌Energise? No, coordination meetings drain everyone
❌Matter? No, these heartbeats should be invested in solving actual problems

Meeting Genie eliminates meetings that fail all three tests. When decisions happen in real-time with AI support, those heartbeats go where they serve, energise, and matter.

❌ Without Meeting Genie

Questions deferred to next meeting
Meeting after meeting scheduled
Decisions don't get made
Implementation stalls
Re-overheating occurs
→ You're heartbeating: 10,000+ heartbeats per meeting with no return

✅ With Meeting Genie

Expert data capture during meetings
AI-powered analysis from approved knowledge bases
Rapid reporting (within the hour or live)
Decisions made with complete information
No need for follow-up meetings
Implementation moves forward faster
→ No more heartbeating: Every heartbeat invested creates value

The Heartbeat Test

Before calling any meeting, ask:

"Will this meeting justify the heartbeats it consumes?"

• 10 people × 1 hour = 50,000 heartbeats
• Will those 50,000 heartbeats create genuine value for patients or staff?
• Or are we about to heartbeat those 50,000 heartbeats away?

If the meeting can't justify the heartbeats, don't call it.

Meeting Genie helps you apply this test rigorously, ensuring every meeting creates return on the heartbeats it consumes.

How Meeting Genie Works

Professional service delivered by Fit to Care specialists for your most critical meetings

Option A

Rapid Analysis & Reporting

Perfect for significant meetings where you need fast, informed decisions.

£250 per meeting

• Expert data capture during your meeting
• AI-powered analysis of discussions and decisions
• Comprehensive report delivered within the hour
• Clear action items and decision summaries
• No follow-up meetings needed

Option B

Live Intelligence with Knowledge Bases

For complex meetings requiring instant access to organisational knowledge.

£500 - £1,500 per meeting

Depending on knowledge base complexity

• Pre-built knowledge bases from your documents and data
• Live AI-powered analysis during the meeting
• Instant answers from approved sources
• Real-time decision support
• Immediate action clarity

What You Get

Professional Service Delivery

Fit to Care specialists attend your meeting
Expert data capture and analysis
AI-powered insights from approved sources
Not random web information

Faster, Better Decisions

Comprehensive reports within the hour (Option A)
Live intelligence during meetings (Option B)
Clear action items and decision summaries
No follow-up meetings needed

For Significant Meetings

Strategic planning sessions
Board meetings
Major implementation decisions
Critical stakeholder meetings

Meeting After Meeting Prevention

Eliminate unnecessary follow-up meetings
Answer questions when they arise
Keep decisions flowing
Maintain implementation momentum

Expected Results

Meeting Efficiency

Before

Questions deferred, meeting after meeting scheduled

After

Questions answered live, decisions made immediately

Result

Eliminate unnecessary follow-up meetings

Decision Speed

Before

Decisions deferred to follow-up meetings

After

Decisions made in real-time with AI support

Result

Faster implementation, no delays

Information Quality

Before

Answers from random web searches or guesswork

After

Answers from approved knowledge bases

Result

Reliable, relevant information when needed

Re-Overheating Prevention

Before

Meeting after meeting creates friction, implementation stalls

After

Questions answered live, flow maintained

Result

Strategy actually gets implemented without re-overheating

Meeting Genie in Action

Note: This case study is an illustrative example. Every organisation is unique, and actual results will vary.

Read full disclaimer →

NHS Organisation: Eliminating Meeting After Meeting

A large NHS organisation was struggling with implementation meetings that kept deferring decisions. Questions would arise, but couldn't be answered immediately, leading to meeting after meeting being scheduled. This created friction and stalled implementation.

The Challenge

Questions couldn't be answered immediately
Meeting after meeting scheduled
Decisions deferred repeatedly
Implementation stalled

The Solution

We deployed Meeting Genie with live AI answering from approved knowledge bases. Questions could now be answered immediately during meetings, eliminating the need for follow-up meetings.

The Results

80%

Fewer Follow-up Meetings

Real-time

Decision Speed

Approved

Knowledge Bases

No Delays

Implementation Flow

Flow Maintained

Re-Overheating Prevention

Annual impact: Meeting Genie reclaims 2+ million heartbeats per year (40% of meeting waste).

Those reclaimed heartbeats could conduct 200 community engagement events per year.

[Ref: 7]

"Meeting Genie transformed our meetings. Instead of scheduling meeting after meeting to answer questions, we get answers live. Decisions happen immediately, and we're actually making progress."- NHS Strategy Lead

Pricing

Professional service delivered by Fit to Care specialists for your most critical meetings.

Please note: All prices shown are guidelines. Actual investment depends on your specific organisational needs. View detailed pricing information →

Security & Safety: Enterprise-grade security built on 100% Google Cloud Platform. AI managed by Fit to Care specialists. All meeting content immediately deleted after project completion. Learn about our security →

Option A: Rapid Analysis & Reporting

£250

per meeting

✓ Expert data capture during your meeting
✓ AI-powered analysis
✓ Comprehensive report within the hour
✓ Clear action items and decision summaries
✓ Perfect for board meetings, strategic planning sessions

Discuss Implementation

Option B: Live Intelligence with Knowledge Bases

£500 - £1,500

per meeting (depending on KB complexity)

✓ Pre-built knowledge bases from your documents
✓ Live AI-powered analysis during the meeting
✓ Instant answers from approved sources
✓ Real-time decision support
✓ Perfect for complex decisions requiring organisational knowledge

Discuss Implementation

Typical Investment Examples

Small Organisation (10 critical meetings)

£2,500 - £5,000 using Option A for board meetings and strategic planning sessions. Saves approximately 40% of leadership meeting time, equivalent to £15,000-£30,000 in reclaimed productivity.

Medium Organisation (20 critical meetings)

£5,000 - £15,000 using a mix of Option A and Option B for board meetings, strategic planning, and major implementation decisions. Saves approximately 40% of leadership meeting time, equivalent to £50,000-£100,000 in reclaimed productivity.

Large Organisation (40 critical meetings)

£10,000 - £40,000 using Option B for complex strategic decisions with extensive knowledge base requirements. Saves approximately 40% of leadership meeting time, equivalent to £150,000-£300,000 in reclaimed productivity.

No subscription required - pay per meeting as needed. Start with 1-2 meetings to test the service, then use as often as you need.

Discuss Implementation

Implementation Timeline

Two Setup Options:

Option A: Quick Start (£250/meeting)

Minimal setup, ready within days. Perfect for straightforward meetings with standard facilitation.

Option B: Custom Setup (£500-£1,500/meeting)

2-3 weeks setup for custom knowledge bases, bespoke frameworks, and advanced integration.

Week 1

Training and Setup (Option B only)

Initial training session, knowledge base integration, team onboarding. Option A starts immediately.

Week 2

Pilot Meetings with Facilitation

We facilitate your first meetings to ensure smooth adoption

Week 3

Teams Running Independently

Your teams use Meeting Genie independently with ongoing support

Ongoing

Support and Refinement

Continuous improvement, usage reports, and optimisation

Note: These timelines require stakeholder availability and prompt responses during setup. Still significantly faster than traditional meeting facilitation procurement.

Meeting Genie FAQs

How are such radical improvements in time and efficiency possible?

All three of our solutions are driven by cutting-edge AI systems developed over the past 2 years. Our belief is that AI should take the hard work out of our working lives so that humans can focus their cognitive energy on judgment and decisions.

Learn more →

How is Meeting Genie different from other meeting tools?

Meeting Genie provides AI-powered answers to questions live during meetings, using your approved knowledge bases. It's not just scheduling or note-taking, it's about answering questions immediately so you avoid meeting after meeting.

What knowledge bases does Meeting Genie use?

Meeting Genie uses your approved, trusted knowledge sources. You control what data it accesses, not random web information. This ensures answers are reliable, relevant, and appropriate for your organisation.

How does Meeting Genie prevent meeting after meeting?

By answering questions live during meetings using approved knowledge bases, there's no need to defer decisions or schedule follow-up meetings. Questions get answered immediately, decisions get made, and implementation moves forward.

Can Meeting Genie work remotely?

Yes. Meeting Genie works equally well for in-person, remote, and hybrid meetings. The AI answers questions live regardless of meeting format.

What if we already have meeting tools?

Meeting Genie complements existing tools. It's about providing live AI answers from approved knowledge bases, not replacing your calendar or video conferencing.

How does Meeting Genie prevent re-overheating?

By answering questions live and eliminating the need for meeting after meeting, Meeting Genie maintains flow through implementation. When questions get answered immediately, decisions get made, and implementation moves forward instead of stalling.

Ready to Transform Your Meetings?

Talk to us about your implementation challenges, we partner with you until change embeds

Discuss Implementation